Privacy Policy

We collect the following types of personal data:

• Name, email address, and company information.
• Payment details, such as credit card information, for subscription purposes.
• IP-Based Location Data: We collect your device’s location based on its IP address. This helps us serve relevant content and ensures compliance with local data regulations.
• Log Files and Usage Data: Our website automatically collects information such as browser type, ISP, referring/exit pages, date/time stamps, and click counts through standard log files. This data is used for analyzing trends and improving website functionality. It is not linked to personally identifiable information.
• Cookies: We use cookies to collect data about your interactions with our website, blog, applications, and other services. For more details, refer to our Cookie Policy.

We collect personal data directly from you when you:

• Register for an account.
• Input data into our platform to manage HR processes.
• Make a payment for subscription services.

Purpose of Data Collection

The personal data we collect is used for:

• Managing your account and subscriptions.
• Processing payments and billing.
• Improving our service through user feedback and analytics.
• Complying with legal obligations.

We do not sell or rent your personal data. We may share data with:

• Payment processors for billing and subscription purposes.
• Cloud service providers that securely store user data.
• Analytics providers to improve user experience.

Data Security

We use industry-standard encryption and access controls to protect your personal information.

We take strong security measures to safeguard your personal information:

• Infrastructure Security: Our website is access-controlled, and we use SSL encryption to protect data during transmission. Regular security scans and malware checks are conducted to ensure site safety.
• Access Control: Access to personal information is restricted to authorized personnel only. Our facilities are equipped with biometric scanning to secure access to sensitive data further.
• Staff Confidentiality: All our staff are bound by strict non-disclosure agreements. We handle any business information you upload, including RFPs and Business Plans, in compliance with our privacy standards. However, we recommend contacting us before sharing highly sensitive information.

You have the following rights regarding your personal data:

• Access: You can request a copy of your personal data.
• Correction: You can update or correct inaccurate data.
• Deletion: You can request the deletion of your data.
• Portability: You can request to transfer your data to another service provider.

To exercise any of these rights, please contact us at hello@circleshr.com.

Data Retention

We retain personal data as long as your account is active or as needed to provide you with our services. Once your account is terminated, your data will be retained unless manually deleted upon request, or as required by law.

We comply with relevant global privacy standards, including:

• GDPR (General Data Protection Regulation) for EU users.
• CCPA (California Consumer Privacy Act) for users in California.

You have the right to access, rectify, delete, or restrict the processing of your personal data. For more information, please contact us at hello@circleshr.com.

Cookies and Tracking Technologies

We use cookies and similar technologies to enhance user experience and track how users interact with our service. You can manage your cookie preferences through your browser settings.

Children's Privacy

Circles is not intended for individuals under the age of 18, and we do not knowingly collect data from children. If you believe a child under 18 has provided us with personal data, please contact us, and we will delete the information.

Changes to the Privacy Policy

We reserve the right to modify this Privacy Policy at any time. Changes will be posted on this page, and the "Last Updated" date at the top will be revised accordingly. Continued use of the service after any changes constitutes acceptance of the revised policy.

Contact Information

If you have any questions or concerns about this Privacy Policy or your data, you can contact us at:

Address: